POSITION: Finance and Operations Manager
CLASSIFICATION: Manager Level, Full-time, Salaried (with benefits)
REPORTS TO: Director of Finance and Operations
The Registry of Interpreters for the Deaf, Inc, is looking for an experienced individual with a strong background in both non-profit accounting and project and systems management to complement our team and contribute to the success of the organization. Reporting to the Director of Finance and Operations, this position will play a key role, supporting and bridging two areas of focus: accounting and operations. This is a mid-level career position, and requires ASL-fluency or willingness to learn ASL on the job. This position is exempt. We prefer candidates who are local to Alexandria, Virginia, but will consider a remote position for the right candidate. Salary range begins at $60,000.
DUTIES AND RESPONSIBILITIES
SUMMARY: The Finance and Operations Manager is responsible for the on-site oversight and support of key department staff, the management of department workload priorities in order to meet firm regulatory and audit deadlines, and the strategic goals of the department, as set forth by the Director of Finance and Operations. The manager will support the Staff Accountant with all accounting tasks, and lead the Operations Specialist in projects related to the successful and efficient operation of the RID HQ building, staff support systems, and bookstore.
In Finance and Accounting, the Manager will:
- Assist the Director of Finance in preparing, monitoring and revising the organization’s annual budget
- Manage and assist with accounting workloads to ensure that deadlines are met for key weekly, monthly, quarterly, and annual accounting and financial reporting activities
- Ensure that accounting policies are followed, and act as a layer of internal control and review for key accounting processes, including Accounts Receivable, Accounts Payable, Cash Management, and Inventory
- Maintain electronic and paper accounting files in a standardized, audit-ready manner
- Prepare financial and budgetary analysis, materials, and reports as requested
- Assist the Director of Finance in preparing for and conducting the organization’s annual audit and filing annual federal, state, and local regulatory and tax filings by required deadlines
- Assist in compiling financial information for the organization’s annual report
In Operations, the Manager will:
- Compile and maintain an electronic manual, documenting all Operations-related policies and procedures
- Collaborate closely with the Office Specialist to maintain the office in good working order, including the physical building, office equipment, technology, and furnishings; Follow the capital systems maintenance and replacement schedule; Ensure the monitoring of and proactive management of all office machines and equipment (e.g., printer, copier, fax, mail machine, phone system, and videophones) according to the contracts and recommended maintenance/ replacement schedules
- Supervise and support the Office Specialist in managing the physical storage, organization, and selection of office supplies and tools available to support the staff, both on-site and remote; Monitor and control for waste and demonstrate a commitment to source all products in a sustainable, environmentally conscious manner
- Monitor and proactively manage the contracts for all operations service vendors (shipping, landscaping, parking, custodial, etc.)
- Support the Office Specialist in operating the RID Bookstore in an efficient and cost-effective manner, and maintain an organized and accurate inventory system
Required Knowledge, Skills, and Abilities:
- Communication skills: RID is a Deaf-friendly, ASL work environment, and all of our stakeholders, including the Deaf community and professional interpreters, require the ability to communicate in ASL. Fluency in ASL, or the ability and willingness to immersively learn and work in ASL, are mandatory. Bringing an understanding of and sensitivity to oppression dynamics and the empowerment of disadvantaged groups also valued.
- Bachelor’s degree in accounting, economics, business systems design, or a related field; Equivalent and relevant non-profit professional experience in lieu of a degree will be considered – military service also considered.
- Minimum of 4 years of full charge accounting experience – nonprofit accounting a plus; Those who have obtained or will obtain CPA, CMA, or CAE certifications are highly encouraged to apply.
- Proficiency in QuickBooks Non-Profit Enterprise, Microsoft CRM databases, Microsoft Office (especially Excel), Google Drive, Gmail, Asana, and Slack; Basic IT troubleshooting ability required.
- Understanding of various budgeting principles and approaches.
- Demonstrated integrity and honesty; the ability to compile, present, and discuss accurate and appropriate financial information to various levels of stakeholders.
- Tact, sensitivity, and good judgment in regard to handling confidential information and communicating with colleagues
- Demonstrated skills in organizational leadership.
- Strong business writing skills.
- Time-management skills, organizational and multitasking skills, personal flexibility and efficiency, and the ability to prioritize appropriately in an environment with evolving priorities, are critical.
- Ability to work independently, as well as part of an interdisciplinary and diverse team; ability to take direction, commit to personal accountability, prioritize tasks and meet strict deadlines.
The Manager handles all work with a high level of attention to detail and accuracy, and the right individual will possess a strong and thorough understanding of non-profit accounting principles. Additional experience in supporting budget development and maintenance to achieve the organization’s financial goals is also essential.
Because this position balances a variety of competing responsibilities in a dynamic organizational environment, reliability, punctuality, and a professional attitude are required. The ideal candidate will be a self-starter who values clear communication with colleagues, and commands a strong attention to detail. Most importantly, the ideal candidate will bring their “why” with them to the position, and demonstrate a commitment to service for both internal and external stakeholders.
To Apply: Please send a cover letter of interest, and an updated resume via email, referencing “Finance Manager” in the subject line, to firstname.lastname@example.org for confidential consideration. Indicate in your cover letter whether you are local or remote.
Application materials will be accepted for review through August 15, 2019.
RID offers excellent benefits, including, but not limited to:
- Medical/dental/vision/ life insurance
- Flexible Spending
- Retirement contribution matching
- Paid annual, sick and personal leave plus all federal holidays off
- Flexible work schedules and telework
- EAP (Employee Assistance Program)
- Parking and transit subsidy
The Registry of Interpreters for the Deaf, Inc. is an equal opportunity employer. Find us online at www.rid.org.